Find By
The Find By menu offers many choices for quickly
searching for records in your database using
indexed fields.
When you select one of the Find By options to begin
a search, you are prompted to enter information.
The form that is displayed will give you instructions
for entering the "search string" as required for the
option you selected. Each available choice that you
may select for performing a search has different
requirements for its search string. For instance, some
fields require numbers and others may contain
characters and/or numbers.
Please read the instructions displayed on the screen
for you as you begin to enter your search criteria.
Name
This option, Find By Name, searches the list of
Debtors for the name you enter.
A list of matching Debtors is displayed.
This function searches the Debtor Name, Contact
and Cosigner Name and lists all matching names.
For example to find all instances of Fred type
'Fred'.
To search for a set of characters in the middle
of a name, type *Fred (or whatever you need).
The * tells Collect! to search all names for a name
containing the typed characters. For example,
if you know there's a 'Fred's A-1 Body Shop' in
your system, you could type '*A-1' and it will
come up with both 'Fred's A-1 Body Shop' and
'Erma's A-1 Cleaners'.
Searching with the * is a lot slower than just
typing the first few characters of the desired
name because the system has to read every single
key and search it for matching characters.
Use hot key CTRL+F1 to access
Find By Name.
Phone
This option, Find By Phone, searches the list of
Debtors for the phone number you enter. You
must use "-" where necessary. e.g.: 214-777-8898
not 214778898.
The first matching Debtor is displayed.
Use hot key CTRL+F2 to access
Find By Phone.
Social
This option, Find By Social, searches the list of
Debtors for the S.S.N. or S.I.N. that you enter.
Use hot key CTRL+F3 to access
Find By SSN.
Date Of Birth
This option, Find By Date of Birth, searches
the list of Debtors for the Date of Birth that
you have entered. You must be accurate to
the day when entering the date of birth.
Use hot key CTRL+F4 to access
Find By DOB.
Driver's License
This option, Find By Driver's License, searches the
list of Debtors for a close match to the driver's license
ID you have entered.
Use hot key CTRL+F5 to access
Find By Driver's License.
Email
This option, Find By Email, searches the list of
Debtors for a close match to the debtor's Email
address you have entered.
Example:
Type 'support@' to find all email addresses
starting with 'support@'.
Type 'support' to find all email addresses
containing support, such as tech-support@test.com.
Use hot key CTRL+F6 to access
Find By Email.
File Number
This option, Find By File Number, searches the
list of accounts for a file number. Only exact
matches are displayed.
Use hot key CTRL+F7 to access
Find By File Number.
Account Number
This option, Find By Account Number, searches the
list of accounts for all records containing the numeric
string that you enter.
Example:
Type '616' to find all numbers starting with '616'.
Type '*616' to find all numbers that contain '616'.
Use hot key CTRL+F8 to access
Find By Account Number.
City
This option, Find By City, searches the list of
Debtors for all accounts containing in the City
field, the text string that you enter.
Example:
Type 'vic' to find all city names beginning with 'vic'.
Type '*ria' to find all city names containing '*ria'.
Use hot key CTRL+F9 to access
Find By City.
State
This option, Find By State, searches the list of
Debtors for all accounts containing in the State
field, the text that you enter.
Example:
Type 'wa' to find all states that begin with 'wa'.
Type '*wa' to find all state names containing 'wa'.
Use hot key CTRL+F10 to access
Find By State.
ZIP
This option, Find By ZIP, searches the list of
Debtors for all accounts with ZIP codes starting
with the numbers that you enter.
Example:
Type 'v9b' to find all zip codes starting with 'v9b'.
Type '*4c1' to find all zip codes containing '4c1'.
Street
This option, Find By Street, searches the list of
Debtors for all accounts with a Street address
matching the criteria that you enter in the Address
Information form. Criteria such as City, State and
ZIP may be used to narrow down the search.
Select this option to display the Address Information
form. Press F1 for more help.
Index 1
This option searches the list of Debtor attachments
for a text string in the Index 1 field that contains
the text that you enter. Partial matches are listed.
Index 2
This option searches the list of Debtor attachments
for a text string in the Index 2 field that contains
the text that you enter. Partial matches are listed.
Date 1
This option searches the list of Debtor attachments
for a date in the Date 1 field that matches the date
you enter.
Date 2
This option searches the list of Debtor attachments
for a date in the Date 2 field that matches the date
you enter.
Find By Hot Keys
You can type in a hot key from anywhere in the system
to quickly bring up the Find By screen.
Find By For Client Operators
You can enable your Clients to browse for records
in your database, using the Browse, Find By feature,
while restricting them to only view their own accounts.
Please refer to Help topic,
Enabling Your Clients to Browse for Records for details.
See Also
- Enabling Your Clients to Browse for Records
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