Debtor

The Debtor form stores all information that you need to work and manage your accounts. Personal, financial and in-house management information is displayed on the form. Tabs enable you to open subforms to access various types of related information, such as contacts scheduled for the debtor, financial transactions posted, bank information and other debtor details, cosigners and attachments. When you select financial fields on the Debtor form, additional financial details are displayed in summary screens.

Debtor form

Please refer to Debtor Basics for steps to access this form.

Collect! uses the information entered in the Debtor form to:

• Help you manage your collectors' workloads
• Perform financial calculations
• Print a broad array of reports
• Keep track of all activity on each account

Information on the Debtor form can be loaded automatically for each new Debtor that you create. This speeds up data entry and minimizes errors. First, the settings and details are entered into the other areas of Collect!. Then they are readily available when each new Debtor is entered. For details, please see

- How To Enter A New Debtor
- How To Setup Debtors (Administrative concerns)

Name

The Name of the debtor entered as ' Last, First / Middle initial'. Please ensure your spelling is correct. This field is INDEXED.

If you type a comma in the name, Collect! will split first and last names automatically and put the result into the Contact field below. For example, JONES, SAM = Sam Jones. If you do not place a comma between the last and first name, Collect! will assume the name is a business name.

FOR CBR: Hyphenate multiple last names, e.g. 'Van-Deusen, Jack'.

FOR CBR: Please put ONE Debtor name ONLY in this field. If you have a Cosigner, use the Cosigner form.

FOR CBR: Don't include Generation titles in the name here. Use the Generation field.

FOR CBR: When reporting Commercial accounts, Collect! can detect a business name as long as there is no comma in the Name. If there are commas in the business name, please ensure that you switch ON "Business/Commercial" in the ECOA designation when setting up this account for reporting.

Legal Entity

Press F2 or select the arrow to pick the Legal Entity title of the Debtor. For example, Jr, Sr, II, III, Ltd. or Inc. This field is optional.

FOR CBR: If there is a Legal Entity title for this Debtor, it MUST go here, NOT in the Name field.

File

The File Number of this account is automatically created by Collect!. It looks at the highest numbered debtor and adds 1 for numbering a new debtor. File Number is a UNIQUE identifier for each account, up to 9 digits in length. You must not have duplicate File Numbers in your database.

Collect! uses this File Number for several functions, such as storing Attachment and Data records attached to the account. It is also sent as the UNIQUE identifier when processing accounts for credit bureaus, letter service and eBureau.

This field is INDEXED.

FOR CBR: the File Number must not change while the account is being reported.

Collect! does allow you to modify the File Number, if needed. Remember that you can use up to 9 digits here. Each account must have a UNIQUE File Number.

Contact

This is the name of the Contact person at the address or phone number. This field is INDEXED. Unless you enter a different name manually, Collect! uses the information in the Debtor Name field to construct the Contact name.

Generation

Press F2 or select the arrow to pick the Generation of the contact person. (Jr, Sr, II, III etc.) This field is optional.

Address

This is the Address of the debtor, if it is known. Two lines are available. If you enter text into the first line, the Print switch (Address OK) will be set automatically. This will enable printing notices to this debtor using contact plans and action codes. When you change an existing debtor Address line, the old address line will be written automatically to the debtor's Notes.

*** IMPORTANT *** If you ever intend to report to Credit Bureaus, you must use one of the following address formats or an error will result.

FOR CBR: There are two acceptable formats:

- Format 1:

- Address = street address
- Addr1 = blank
- City = city
- State = state
- Zip = zip
- Country = country code

- Format 2:

- Address = street address
- Addr1 = suite or apartment number
- City = city
- State = state
- Zip = zip
- Country = country code

Do not include the # symbol in the apartment number. The Credit Bureau rejects addresses with the # sign.

Street Number

Optionally, you can enter the Street Number here. This provides a means of searching and/or filtering by street name. This field is optional.

FOR CBR: Do not use this field if you intend to report to the credit bureaus.

Addr 1

This is another Address line for the debtor. Use this line to enter Suite or Apartment number if you intend to report to credit bureaus.

FOR CBR: Do not use the words "Suite", "Apt.", etc. or the '#' symbol, just enter the Number of the suite or apartment. FOR IMPORTING: If you have a data file that combines city, state, and zip into one field or string (Example: Los Angeles CA 90210), you can import it into the Addr 1 field and the import module will separate the string into the applicable city, state, and zip fields. In order for this to work, the city, state, and zip fields can not have any existing data in the fields.

Street Type

Optionally, you can enter the Street Type here. This field is a numeric field.

You can add a pick list to this field for your own needs.

FOR CBR: The information in this field is not sent to credit bureaus.

Address OK

The Print Notice (Address OK) switch controls whether or not letters are printed to this debtor. If the box contains a check mark, letters will be printed. If it is blank, letters will NOT be printed for the debtor. Only set this switch to print (by clicking into the box to create a check mark), if you have a valid address to send notices and letters to. Collect! checks the first line of the address. If it finds an address, it will turn this switch ON automatically by entering a check mark in it.

FOR CBR: Entering the correct address status is important if you are reporting to CBR.

*** NOTE If this box is blank or you remove the check mark from the box by clicking into it, the address fields in the Debtor form change color. This is to alert the operator that there is no valid address for this debtor. This is the first step in skip tracing.

You can fine-tune Address OK functionality for printing your daily letter batch. Please refer to Help topic, Required Address Fields for additional options for validation addresses.

City

Enter the City Name here. This field is INDEXED.

FOR CBR: truncate the rightmost positions in this field to 20 characters. Alternatively, you can use the standard 13-character U.S. Postal Service city abbreviations.

State

Enter the State Name or Code here. This field is INDEXED.

FOR CBR: you must enter State Codes in this field. Refer to your CBR manual for correct State Codes.

ZIP

Enter the Zip or Postal Code here. This field is INDEXED.

FOR CBR: the zip or postal code must be entered and it must be correct. The zip code may be either 5 or 9 digits for U.S. zip codes, or 6 digits for Canadian postal codes.

For example: 12345-6789 or 123456789 for U.S.and X2Y 3Z4 or X2Y3Z4 for Canada.

Country

Enter the Country where the Debtor lives. This field is INDEXED.

FOR CBR: The Country Code is read from the Country Code field in Credit Report Details for the debtor. Collect! uses standard two-character country abbreviations specified in the Metro 2 manual.

If you are not doing Credit Bureau Reporting, this field is optional.

Timezone

This field holds a POSITIVE or NEGATIVE integer indicating the Timezone of this Debtor. Timezones are standard integer values calculated from GMT (Greenwich Mean Time). You can use the value in this field to load contacts in the operator's work queue according to the account's local time. Please refer to Reload Work In Progress List for details.

The control file that manages Debtor timezones is called setzone.ctf and is stored in your "\CV11\masterdb\control" folder.

As of version CV11.6.2.1, control files to set timezones for Cosigners/Other Parties and record items stored in the Phone tab are available for download from the Member Center. They are DCsetzone.ctf and PHsetzone.ctf, respectively. If you are not currently a Member, contact Administration at 250-391-0466 option 3 for pricing.

When the timezone is not "Local Time," the title bar displays the Debtor's current time.

SSN

This is the Social Security Number of the Debtor. If you are NOT reporting to credit bureaus, you can use this field for other purposes. This field is INDEXED.

FOR CBR: this field must be filled in. If SSN is not known, Please check with your Client/Account provider for the required information.

DL

Debtor's Driver's License. You can use this field for other purposes. This field is INDEXED.

DOB

This is the Debtor's Date of Birth. This field is INDEXED.

Press F2 or select the small calendar icon. Select a Date from the calendar that is displayed. Use the arrows to scroll through years. Or type the date as MM DD YY. If you are not reporting to credit bureaus, you can use this field for other purposes. This field is INDEXED.

FOR CBR: Date of Birth must be entered. If DOB is not known, Please check with your Client/Account provider for the required information.

Group

The Group button allows you to group this debtor. When the Debtor is in a group, the Group will display a Group ID number and a Group Member number. All members in the group share the same Group ID. The Group ID is INDEXED.

If the debtor is already grouped, the Group button will display as yellow, instead of grey, and will display the debtor's Group ID and Member number. To view other debtors in the group, click the forward or backward arrow or press the Group button to view Matching Accounts, or select the GROUP tab.

If the debtor is not part of a group, you will be prompted to choose debtors to form a group. If the debtor is already part of a group, then Matching Accounts information displays.

Pressing the "G" key on your keyboard will prompt you to add this account to a group.

Group Member

If this debtor is grouped, it will be assigned a sequential number based on the order in which it was added to the group.

If your Group Member IDs are no longer sequential due to removing members from the group, you can run the Tools, Utilities, Group Member Renumbering utility to restore sequential numbering to each group.

Home

This is the Home or Personal Telephone Number of the debtor. This field is INDEXED. It holds up to 23 characters.

When you change an existing phone number, the old number will automatically be written to the debtor's notes. Select the telephone icon to initiate the Phone Dialer to dial this number.

If your system is not setup for using the Phone Dialer, you will not be able to use this feature.

You can switch ON 'Only numerics in phone fields' in Screens and Messages to remove any non-numeric data from your phone fields.

Home Extension

This field is used to enter an Extension to the phone number if needed. It might also be used to enter an ID number.

POE#

This is the Work or Business Telephone Number of the debtor. This field is INDEXED. It holds up to 23 characters.

When you change an existing phone number, the old number will automatically be written to the debtor's notes. Select the telephone icon to initiate the Phone Dialer to dial this number.

If your system is not setup for using the Phone Dialer, you will not be able to use this feature.

You can switch ON 'Only numerics in phone fields' in Screens and Messages to remove any non-numeric data from your phone fields.

Work Extension

This field is used to enter an Extension to the phone number if needed. It might also be used to enter an ID number.

Cell

This is the Cellular or other number where you can reach the debtor. This field is INDEXED. It holds up to 23 characters. Select the telephone icon to initiate the Phone Dialer to dial this number.

If your system is not setup for using the Phone Dialer, you will not be able to use this feature.

You can switch ON 'Only numerics in phone fields' in Screens and Messages to remove any non-numeric data from your phone fields.

Cell Extension

This field may be used to enter an Extension to the phone number if needed. It might also be used to enter a Cellular ID number.

Other

Use this field for an additional Phone Number. This field is INDEXED. It holds up to 23 characters. Select the telephone icon to initiate the Phone Dialer to dial this number.

If your system is not setup for using the Phone Dialer, you will not be able to use this feature.

You can switch ON 'Only numerics in phone fields' in Screens and Messages to remove any non-numeric data from your phone fields.

Other Extension

This field may be used to enter an Extension to the phone number if needed. It might also be used to enter an ID number.

Email

This field is used to enter the debtor's Email Address. This field is INDEXED. Select the field icon to open the Send Mail form where you can compose an email and send it to this debtor.

POE

Place of employment.

User 1

This field is for your own definition and use, but it may have another function if you are reporting to credit bureaus.

User 2

This field is for your own definition and use, but it may have another function if you are reporting to credit bureaus.

If you are reporting to credit bureaus, this field may contain Original Creditor information. Please refer to Client Settings for details.

Client

Enter the Name of the Client in this field. You can pick from your list of clients by pressing the F2 key when the Client field is highlighted.

Your clients MUST be set up before you begin to enter debtors.

Acct

This is the Reference Number assigned to this debtor by the client. This is printed on statements to your clients. This field is INDEXED.

Client Number

This is the Client Number assigned by Collect!. When you select a Client for the Client field, the Client Number displays in this field. Also, you may select a Client by selecting the pick list attached to this field.

This field will change automatically if you change the client's Number in the Client form.

You must set up clients before you begin to enter Debtor information.

View

Select this button to open the Client form for this Debtor's client. This enables you to quickly view the client's information with a single click.

Master

Click the arrow to view clients that you may select from for this field.

This field is limited to 4 characters only. If you are using longer Client Numbers you may want to use the Client Owner feature instead to create a Client with a shorter client Number.

Client ownership is a hierarchical system that allows you to use the "Owned by client" in the Client form.

Forward

Click the arrow to view clients to whom you can forward this account.

Legal

The Legal field gives you a place to put an attorney that you may want to forward this account to. Click the arrow to display a list of clients.

You will have to setup your attorney client first so that it shows up in the list of all clients. Please refer to How To Post Attorney Fees for information about setting up an attorney client.

Charged

This is the date the debt was originally incurred by the debtor. This date is also used when applying an age-based commission rate plan to the account. In that case, both Listed and Charged dates are required to calculate the account age.

FOR CBR: If you do not enter a Delinquency Date, Collect! automatically uses the Charged Date. For credit grantors, a switch in the Credit Bureau Setup form, 'Report charged date', allows the Charged Date to be used instead of the Debtor's Listed Date as the 'Date Opened' for CBR reporting purposes.

Delnqnt

This is the date the account went Delinquent. This is usually the date the account went 31 days past due.

Enter this date manually if you are a collection agency. Or, the date can be filled in automatically by Collect! as '31 days prior to the Listed Date' by turning on the 'Delinquent 31 days prior to listing' switch in the Client Settings form.

FOR CBR: This is the 'Date of Occurrence'. If you do not enter a Delinquency Date, Collect! automatically uses the Charged Date.

FOR CBR: If you are a CREDIT GRANTOR and you have switched ON ' Report as credit grantor' in the Company Details form, an unmet promise or a missed payment will show up as delinquent in the debtor's Delnqnt field. You must also switch ON 'Calculate delinquency date' in the Financial Detail form. The 'Calculate delinquency date' check box is in effect only when you are in Credit Grantor mode.

This date affects a person's credit rating, so use it carefully.

Delinquency Date For Credit Reporting

If you do not fill in a Delinquency Date, the credit reporting function will use the Charged date, also known as the 'Date of Last Service' or 'Service Date' and will issue warnings to you.

You MUST provide a Delinquency Date for all accounts reported to credit bureaus. The Delinquency Date is defined as the date of the first delinquency that led to the derogatory status being reported. The date of delinquency is necessary to purge accounts from the bureau databases in accordance with the Fair Credit Reporting Act (FCRA).

The date an account is charged off or placed for collection, is NOT the Delinquency Date. The Delinquency Date should be the date the account became 31 days past due.

Listed

This is the Date the debtor was Listed with your agency. Listed Date is automatically filled in when you create a new debtor. This field is used in numerous reports and is important to accurately keep track of your accounts. This field is INDEXED.

FOR CBR: When reporting to credit bureaus, this date is used for 'Date Opened'.

For credit grantors, a switch in the Credit Bureau Setup form, 'Report charged date', allows the Charged Date to be used instead of the Debtor's Listed Date as the 'Date Opened' for CBR reporting purposes.

Closed

This field shows the Date When the Account was Closed. It is visible only when an account is closed. This field is INDEXED.

When you set the Mode to CLOSED, this field auto-fills with the current date. This may be modified as needed for your purposes.

FOR CBR: This date is used for 'Closed Date'.

Type

This is a free form field. You can define your own types of debts, or use this field as a sort criteria. This field is INDEXED.

You can attach a pick list to this field (as you can with most fields in Collect!). Select System from the top menu bar and then select Layout and Languages, Field Properties to attach a pick list.

Mode

This is a very important field. The setting you choose here affects contact management and financial calculations. This field is INDEXED. Select the field or select the arrow to choose one of the following modes.

Active - activates the account.

Closed - closes the account and deletes all pending Contacts, UNLESS a Contact has the switch "Do not autodelete" set. However, Promises and Transactions will be marked completed when an account is closed, regardless of the "Do not autodelete" setting.

Precollect - treats the debtor as 'Closed' but does not delete Contacts.

Suspend - treats the debtor as 'Closed' but does not delete Contacts.

Mode And WIP List

Only ACTIVE accounts appear in WIP Lists.

CLOSED or SUSPENDED accounts do not show even if they have contacts scheduled for the day.

Closed Mode And Interest

When you close an account with interest, Collect! posts a Total Accrued Interest transaction, Type 499, for all interest that has accrued over the time that you have been calculating interest on the account. If you should re-open the account at a future date, this record can be used to start up interest calculations again.

Collect! needs Transaction Type 499, with the correct settings, to perform the calculations. If you do not have Transaction Type 499, you can copy it from your Demonstration database or request it from Collect! Member Services.

Mode And CBR

Mode does not affect credit bureau reporting. As long as "Report to credit bureau" is switched ON in the Debtor's Credit Report Details, Collect! will continue to report this Debtor, no matter what Mode is selected.

Status

This is the Status of the Account. This field is INDEXED.

Press F2 or select the arrow to pick from a list of Debtor Status codes. You can create your own account status codes.

Score

Use this numeric field to store the Debtor's credit score. This field holds up to 9 digits. Previous entries are logged
to notes whenever the Score is updated if you have your 'Log to Notes' Access Right switch checked. Right click in the Score field to open the Access Rights window.

This field can be displayed in the Collector's WIP List for targeted queueing of High to Low Score accounts.

To insert the field into a WIP display, Right Click on the column header beside where you wish to insert the field. You will get a popup which has options to Insert Fields. Select this option and use your Up/Down arrow keys to scroll down to Score until it is highlighted, then click OK to insert the field.

Fields can be dragged and dropped if you wish to rearrange the positioning.

The Score column can be sorted ascending or descending by clicking on the black triangle at the extreme right side of the field title.

Worked

This is the Date the debtor was Last Worked by an operator.

The Worked Date is filled in, or updated, automatically only when an operator is physically working the account by doing one of the actions listed below.

1. An operator creates or modifies the notes on the account.

2. An operator runs a contact plan on the account.

The Worked Date is not updated by any other method. You can not edit this field. It is used in numerous reports and is important to accurately keep track of your accounts.

When the Worked Date is the current date, this field turns red to alert the operator that this account has already been worked today.

Payment

This is the Date of the Last Payment made by the debtor. Collect! automatically changes that date whenever a transaction is posted for the debtor.

FOR CBR: When reporting to credit bureaus, this date is used as the Date of the Last Consumer Payment.

If the debtor has made a payment to the agency, the Payment Date is used instead of the Charged Date above.

You can inhibit Collect! from automatically altering the date with a switch in the System menu, Preferences, Plans and Reference Tables, Payment Posting Options form.

If you turn off this switch and don't intend to do Credit Bureau Reporting, you can use this field for anything you want.

Next

This is the Next Payment Date field. The debtor's Next field contains a date when you are applying Amortized interest to the account. It is the date that the next payment is due. This field is read only.

Next Payment Date is calculated as follows:

If the debtor is neither delinquent nor overpaid, according to the amount in the Payment Amount field, then the Next Date is the date the next scheduled payment is due, based on the interest settings in the Interest Detail form. For example, if it is early September, and the account is paid up, then the next payment date could be September 31 or some such date in the near future.

If the debtor is delinquent, then the Next Date shows the last date when the debtor should have made a payment. For example if it is September, and no payment has been received for the July 31 payment, then the next date would show July 31 in RED to indicate delinquency.

If the debtor has overpaid, then the Next Date rolls forward into the future to reflect the number of monthly payment periods that have actually been covered in the overpayment amount.

The ' Report as credit grantor' switch must be turned ON in the Credit Bureau Setup form to activate the Next payment date calculations for Credit Bureau Reporting.

Promise

When a debtor has made a promise to pay, this field shows the date that the promise is due. If the date is not displayed, try pressing the Recalc button.

If there is more than one promise recorded for this debtor, the date of the earliest unmet promise is displayed here.

Promises can be entered into Collect! by creating a Promise Contact or by creating a Transaction with no Posted Date. In either case, Collect! will automatically display the earliest due date of the debtor's promises in this field IF "Automatically manage promises" is switched ON in the Payment Posting Options form.

When a promise becomes Past Due, this field is displayed in red unless the " Report as credit grantor" switch is ON in the Credit Bureau Setup form. In that case, only, past due promises are considered delinquent and the date is displayed in the Delnqnt field on the Debtor form.

You can open the Payment Posting Options form through the System menu, Preferences, Plans and Reference Tables.

Date1

This is a date field for your own definition and use.

Date2

This is a date field for your own definition and use.

Summary

This is a single Note Line to Summarize the account status and add any pertinent vital information.

Last Action

This field is a shortcut to activating a Contact Plan. If you know the code of the Contact Plan you wish to run on this debtor, you can type it here or press F2 to pick from a list. This field is located to the left of the OK button on the Debtor form.

Typing the code here will not execute the plan unless you press ENTER to leave the field.

Operator

This is the ID of the Operator assigned to this account. It is important to fill in this field since many other account related functions depend on this Operator ID. For instance, if you are using Account Access Control, this ID may be used for restricting access to the account. Also, contact scheduling and timely working of the account often rely on this ID.

This field is INDEXED.

Press F2 when this field has focus or click the arrow to pick from a list of available Operators.

Sales

This is the ID Code of the Salesperson assigned to this account. When payments are posted, this ID is used to determine collector's commission.

This field may also be used to display a Team ID for commissions or for account access control.

This field is INDEXED.

Press F2 when this field has focus or select the arrow to pick from a list of available Operators.

Rate

This is the current Commission Rate for payments made by the debtor. If a commission rate is entered in your Client Settings, the Rate field will be filled automatically when you choose a client or enter a new debtor for a client. You can override the setting by entering a rate that applies only to this debtor.

Information is not entered in this field directly. The Rate field displays information taken from the Commission section of the Financial Detail form. Click into his field or start typing to pop up the form where you can select the Commission section to enter a enter a new commission rate, or rate plan, and other commission details for this account.

Any transactions that you post for this debtor load the settings from the Financial Detail form.

Principal

This is the amount of the Original Debt, or the sum of all transactions posted to the Principal account. (This means Principal is dotted in the transaction 'Account' column.) Information is not entered in this field directly. The Principal field displays information taken from the Financial Detail form. Click into this field, or start typing, to pop up the Financial Detail form where you can enter a Principal Amount or view the Principal Paid To Date and other details for this account. Please press F1 when the Financial Detail form is displayed for help about the fields and buttons on this form.

When the debtor has a judgement, the Principal field will be "overlaid" by the Judgement field which will be shown in color. In this case, the Owing field will be calculated based on the Judgement Principal and Judgement Interest, rather than the Original Principal and Interest.

You can also set the debtor's currency here, if you have the ' Multi Currency' switched ON in the Company Details form.

If you are a Credit Grantor, you can choose to display 30/60/90 fields on the Debtor form by switching ON 'Show 30/60/90' in the Financial Detail form.

For revolving compound interest accounts or Amortized loan accounts, please access the help available for these topics.

If you start typing the Principal in this field, Collect! will open the Financial Detail field with the Original Principal highlighted to speed up your data entry.

Judgement

When a judgement has been awarded, this field will display the amount of the judgement. This field "overlays" the Principal field. To view the amount of the Original Principal, click in the field to bring up the Financial Detail form.

All transactions posted prior to the Judgement Date are ignored.

If a debtor has a Judgement, all principal type transactions that are not 194s are ignored and ALL transactions prior to the Judgement Date are ignored.

Judgement interest calculation, if enabled, will always be based on the 194 transaction, if present.

Multiple 194 and 195 transactions are ignored. The active one is the most recent of each. If a Judgement Date is set, ALL other Principal type transactions are ignored.

Interest

This field displays the Total Interest for this account. This is the sum of Original Interest and all Accrued Interest on this account. Information is not entered in this field directly. The Interest field displays information taken from the Financial Detail form. Click into the Principal field to pop up the Financial Detail form where you can set and view all interest details for this account.

Click into the Interest field or start typing to display the Debtor Transaction Summary to view the list of Interest transactions posted to this account. Press F1 for help when the Debtor Transaction Summary is displayed.

If you want interest to be calculated for a given debtor, you must enter an interest rate for the account in the Financial Detail form. For revolving compound interest accounts or Amortized loan accounts, please access help when on these topics.

When the debtor has a Judgement, the Principal field label changes to " Judgement" and the field is displayed in color. Also, the Interest field displays only Judgement Interest. The amount displayed in the Owing field is calculated based on the Judgement Principal and Judgement Interest, rather than the Original Principal and Interest.

Fees

This field is a summary of all Fee transactions belonging to this debtor. Information is not entered in this field directly. The Fees field displays information taken from the Financial Detail form.

To view Total Fees and Fees Paid To Date, click into the Principal field to display the Financial Detail form. There you can also Add Commission to the debtor's Owing, assign fixed fees to both the client and the debtor and view the Total Commissions earned to date on this account.

Click into this field or start typing to pop up the Debtor Transaction Summary form where you can view a list of all Fee transactions posted to this account.

Legal Fees

This field is a summary of all Legal Fee transactions belonging to this debtor. Information is not entered in this field directly. The Legal Fees field displays information taken from the Financial Detail form.

To view Total Legal Fees and Legal Fees Paid To Date, click into the Principal field to display the Financial Detail form.

Click into this field or start typing to pop up the Debtor Transaction Summary form where you can view a list of all Legal Fee transactions posted to this account.

Miscellaneous

This field is a summary of all Misc transactions belonging to this debtor. Information is not entered in this field directly. The Misc field displays information taken from the Financial Detail form.

To view Misc and Misc Paid To Date, click into the Principal field to display the Financial Detail form.

Click into this field or start typing to pop up the Debtor Transaction Summary form where you can view a list of all Misc transactions posted to this account.

Other Charges

This field is a summary of all Other transactions belonging to this debtor. Information is not entered in this field directly. The Other Charges field displays information taken from the Financial Detail form.

To view Other and Other Paid To Date, click into the Principal field to display the Financial Detail form.

Click into this field or start typing to pop up the Debtor Transaction Summary form where you can view a list of all Other transactions posted to this account.

Adjustments

This field is the sum of all Adjustment transactions belonging to this debtor. Information is not entered in this field directly. The Adj field displays information tallied from Adjustment transactions posted for this account. Click into this field or start typing to pop up the Debtor Transaction Summary where you can view Adjustment transactions already posted to the account.

Paid

This is the Amount Paid by the debtor. This can be a negative number if there are charges incurred on the account. Information is not entered in this field directly. The Paid field displays information tallied from Payment transactions posted for this account. Click into this field or start typing to pop up the Debtor Transaction Summary where you can view Payment transactions already posted to the account.

30 Days

This is the amount outstanding since the last statement. This field is visible only if the Show 30/60/90 switch is ON (checked) in the Financial Detail form. Values only show in this field if you are applying Amortized Interest and there is a date in the "Next" field that Collect! can use for evaluation.

This field is useful if you are a Credit Grantor.

The ' Report as credit grantor' switch must be turned ON in the Credit Bureau Setup form to activate the 30/60/90 calculations for Credit Bureau Reporting.

60 Days

This is the amount outstanding from between 30 and 60 days. This field is visible only if the Show 30/60/90 switch is ON (checked) in the Financial Detail form. Values only show in this field if you are applying Amortized Interest and there is a date in the "Next" field that Collect! can use for evaluation.

This field is useful if you are a Credit Grantor.

The ' Report as credit grantor' switch must be turned ON in the Credit Bureau Setup form to activate the 30/60/90 calculations for Credit Bureau Reporting.

90 Days

This field displays amounts owing longer than 60 days. This field is visible only if the Show 30/60/90 switch is ON (checked) in the Financial Detail form. Values only show in this field if you are applying Amortized Interest and there is a date in the "Next" field that Collect! can use for evaluation.

This field is useful if you are a Credit Grantor.

The ' Report as credit grantor' switch must be turned ON in the Credit Bureau Setup form to activate the 30/60/90 calculations for Credit Bureau Reporting.

Over 90

This field displays amounts owing longer than 90 days. This field is visible only if the Show 30/60/90 switch is ON (checked) in the Financial Detail form. Values only show in this field if you are applying Amortized Interest and there is a date in the "Next" field that Collect! can use for evaluation.

This field is useful if you are a Credit Grantor.

The ' Report as credit grantor' switch must be turned ON in the Credit Bureau Setup form to activate the 30/60/90 calculations for Credit Bureau Reporting.

Owing

This is the total amount Owing, the remaining balance outstanding on this account. Information is not entered in this field directly. The Owing field displays an amount tallied from Original Principal and Interest, plus charges and interest accrued, minus debtor payments. This is dependent on whether the debtor has a judgement. If a judgement is recorded, then the Judgement Principal and Judgement Interest are used instead of the original values.

Click into this field to open the Debtor Financial Summary This form shows all the charges and payment details for the debtor's account, including total charges, total payments and total owing amounts for Principal, Interest and Fees. Overpayments and adjustments are displayed. For interest and loan accounts, any amounts needed to bring the account to current are also shown.

Settle

This field indicates an optional settlement amount for this debtor.

The amount entered here may be used to calculate the promised payment amount when scheduling a Promise with a contact plan. Please see Help topic, Event for more information.

Run Plan

Enter a Contact Plan to run on this account. You can press F2 to view the list of available plans.

Account Details

This area of the Debtor form contains tabs to sublists of related Debtor information. The areas that may be accessed are as follows.

* Notes
* Contacts
* Attachments
* Cosigners
* Transactions
* Detail
* A1
* A2
* A3
* CBR
* Group
* Misc
* Phones

Each of these subforms allow you to view records related to this account and add new ones. If the tab is displayed as YELLOW that means there are records in that area.

Notes

Select the NOTES tab to view Notes for this account or add new ones. Notes allow you to type free form text. Today's date, the current time and the operator ID are inserted automatically on the first line of text that you type.

Users with Read Only rights to the Notes Text Editor will be able to enter new notes but may not delete existing ones. Please refer to Help topic, Change Debtor Notes to Read Only for details.

Group Members who have the "Cascade Notes" switch enabled in the "Member Setup" section of the Group tab will also have their notes copied to all other Members of the Group.

Contacts

Select the CONTACTS tab to view contacts scheduled for this account. This links to all contacts made for this debtor. You may select an existing contact or create a new one.

Attachments

Select the ATTACHMENTS tab to view Attachments stored for this account. You may view existing attachments or create a new one. Check the A1, A2 and A3 tabs to access attachments that you classified as Type 1, Type 2 and Type 3.

Cosigners

Select the COSIGNERS tab to view the list of all related parties assigned to this account, such as Attorney, Employer, Spouse, Bank and others. You may view an existing Debtor Cosigner or enter a new one.

Transactions

Select the TRANSACTIONS tab to view transactions posted to this account. You may select an existing Transaction or create a new one. This links to any payments, promises or other related transactions regarding this debtor.

You must set up transaction types before you can post transactions.

Detail

Select the DETAIL tab to view the Debtor Detail subform where you can enter information about a bank account, as well as other details.

A1

Select the A1 tab to access attachments that you classified as Type 1 in the Type field of the Attachment.

A2

Select the A2 tab to access attachments that you classified as Type 2 in the Type field of the Attachment.

A3

Select the A3 tab to access attachments that you classified as Type 3 in the Type field of the Attachment.

CBR

Select the CBR tab to view the Credit Report Details subform where you adjust the Credit Reporting settings for this debtor or switch ON Credit Bureau reporting. Use this subform to specify reporting and cosigner details and a reporting date.

Your data must be entered in the correct format if you intend to report to credit bureaus. Review popup help for each field that has a FOR CBR: note or press F1 when you are on the Debtor form to display help for examples of formats for name, address and other fields used in reporting to credit bureaus.

Group

Select the GROUP tab to view the list of Group Members in this account's Group. This will only display if a Group ID and Member number are displayed in the GROUP button.

Misc

Select the MISC tab to set additional switches for this account. This is an area where you can set flags as needed or store additional information on the account. There are several user-defined Currency, Date, Number, Time and Switch fields. Please refer to Help topic, Misc, for more details.

Phones

The Phones tab displays phone numbers listed for this account. Pertinent information is displayed in the listed columns. Select an item to view further details, or select one of the buttons to create a new record or modify an existing one. Please refer to Help topic, Phone for more information.

Group Notes

The Group Notes tab displays all notes from all Group Members who have the "Share Notes" switch checked in the "Member Setup" section on the group tab. Each note line contains the respective file number of the account that the note line belongs to.

OK

Select this button to save any changes you have made and return you to the previous form.

Pressing the "O" key on your keyboard will close the Debtor form.

<<

Select this button to take you to the previous debtor in the database.

>>

Select this button to take you to the next debtor in the database.

Credit Card

Select this button to open the Credit Card Payment Tasks menu. You can post a single or recurring credit card payment, or query Billing Tree to update the Debtor's payment history.

This button is visible only if you have the Billing Tree Module enabled in your Collect! license.

Please refer to Help topic, Billing Tree Topics for details.

Pressing the "T" key on your keyboard brings up the Credit Card Payment Tasks menu.

ACH

Select this button to open the ACH Payment Tasks menu where you can post a single or recurring ACH payment through Billing Tree.

This button is visible only if you have the Billing Tree Module enabled in your Collect! license.

Please refer to Help topic, Billing Tree Topics for details.

Pressing the "H" key on your keyboard brings up the ACH Payment Tasks menu.

Recalc

Press this button to Recalculate and Update any fields containing financial information relating to this debtor.

Pressing the "R" key on your keyboard will Recalc this Debtor.

Mode And Recalc

RECALC is not done on CLOSED accounts, but accounts with other modes are recalculated. The only exception is when a payment is posted - if the account is closed then the total is still recalculated.

Basically, if you close an account, its financial figures are frozen where they are at the time you closed the account, unless a payment is posted, at which time, and only then, a Recalc actually alters the Owing.

Print

Select this button to view a list of reports available for printing that relate to debtors.

You must setup your reports and letters before you begin to enter debtor information.

Pressing the "P" key on your keyboard will display the list of reports that you can print from the Debtor form.

Action

Select the ACTION button to pick a Contact Plan to run on this account.

Pressing the "A" key on your keyboard will display the list of contact plans that you can run on this account.

Advanced

Clicking this button opens the Financial Detail form, where you can enter information relating to debtor's Principal, Commission Rate, Taxes and Fees, as well as Interest and Payment Plans.

Pressing the "D" key on your keyboard will display the Financial Detail form.

Cancel

Select the CANCEL button to discard any changes made to the Debtor form. You will be prompted to discard the changes. If you selected SAVE or F8, those changes will not be discarded. Also, any Contacts or other records created from the Debtor form will not be canceled.

Pressing the "C" key on your keyboard will cancel your changes and close the Debtor. You will be prompted to save or discard changes.

Help

Select the HELP button for information on the Debtor form and links to related topics.

Pressing the "H" key on your keyboard will display the Help topic, Debtor.

See Also

- Debtor Basics - Introduction/Accessing