How To Use The Report Writer
Type as you would on a typewriter. The editor uses the following commands.
Function Keys
F1 Help............. Opens up this Help topic
F2 Pick............. Pick from database fields and other items
F5 Print............ Print all your notes
F7 Delete........... Delete the current line
F8 Save and Exit.... Save the report and exit
Exiting
Press F8 to save and exit.
Click the left mouse button outside the report to save and exit.
Press ESC to not save and exit.
Click the right mouse button outside the report to not save and exit.
Moving The Cursor
You can use the arrow keys, Page Up, Page Down, Home, End and
Backspace keys to move anywhere on the screen. Or use your mouse
and click to the location that you want to go.
Selecting
You can select sections of text by either holding down the left mouse
button and dragging it over the text that you want to select or hold
down the Shift key and use the Arrow keys to select the text.
Copying
After you have selected the text that you want to copy pull down the
Edit menu and select Copy. This is useful if you want to customize
letters and reports.
Deleting
After you have selected the text that you want to delete pull down the
Edit menu and select Delete. This is useful if you want to remove text
from a letter or report before printing.
Pasting
When you want to paste text that you have already copied pull down
the Edit menu and select Paste. The text will be pasted at the current
cursor location.
Printer Control
You may see commands such as {RESET} or { BOLD} and {/BOLD} in the
text. These are printer commands. They relate the names in the
printer control code list. Some commands can be turned on and off
like bold or underlining. To turn it on use {BOLD} and to turn it
off use {/BOLD}.
Word Wrapping In The Report Writer
When you type in the Collect! report body the font is a common
courier 10cpi character set. There are many benefits to this, lists are
easier to line up for example. When you print the report, it will print in
the FONT that you have chosen, thus the difference in looks. That is
why the layout of the report body is very basic and manual. You must
control the line lengths, with the particular font you are using. Therefore
if you change the font, move the margins or edit paragraphs you will
have to take care of the line length.
If you are using a non-fixed length font in your template, that's fine but
it means that you will be able to fit more than the standard 80
characters on a line. As you are typing, when you come within 2
characters of the right window edge, Collect! will word wrap the
line for you automatically. This may not be what you desire.
You can look in the status bar at the bottom of the
report body to see the exact line (row) and column (character)
that the cursor is on at the moment. This may help guide you
when correcting your lines.
Correct Line Length In Your Reports
1. Type your text into the editor.
2. Go to the end of any line that prints too short and press
the DELETE key. This will bring up the line from below up to
the line you are on.
3. You should then go to the word you think should be at the
end of that line and press ENTER to have the text to the right
of your cursor drop to the line below.
4. Repeat this process till all lines are far enough to the right.
You see there is no right margin. It's just word wrapping
at 80 characters when you type. This is because if you used a
fixed length font, that's where your page would end.
As mentioned above, you can keep track of how many characters
to the right you are, by paying attention to the bottom left corner
of the report writer. This is your cursor's position within the
report body. Non-fixed length fonts can be up to 132 characters
to the line.
Summary
There are many samples of reports that you can use for
guidelines when creating your own. Check the sample reports
and letters that ship with Collect! and visit our web site.
See Also
- Report Sample to view sample reports and letters
- Report Topics Index for a list of all report and letter topics
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