Accounts Receivable Report
The Accounts Receivable Report prints a list of all Clients
owing money to the agency, based on this month's invoices.
This report should be printed after generating invoices at
Month End. Normally when you print the Accounts Receivable
Report, the Date Range FROM and TO fields should both
display the same date. Statements bearing this date must
exist in your system, already generated using the
Generate Statements option.
Print for all clients, or select a Client range or a billing period.
If you wish to print historical reports, select a Date
range. (Statements within this date range must exist in your
system, already generated.)
Printing an historical list of accounts receivable
summaries may not give you the results that you expect.
The Accounts Receivable and Accounts Payable
reports are simply summary reports listing invoice totals.
These reports do not examine every transaction that has
occurred over a date range. They use the summary totals
from generated statements. The statement generating
process reliably examines all requisite transactions. If
your statements are correct, these financial summary
reports will be accurate as well.
Accessing Accounts Receivable Report
This report may be printed from two locations:
1. From the Main Menu, select the Month End option.
Then select Receivables Report to print the
Accounts Receivable Report.
2. Select Print from the top menu bar and then select
Monthly Reports from the drop-down choices. Select
Receivables from the sub-menu to print the
Accounts Receivable Report.
Client #
Select a range of Clients to include in your report.
Clients With Billing Period
Select the billing period you wish to report on.
Date Range
Pick a range to cover in your report. Select the small calendar
icon to display the calendar.
When you print invoices/statements
please note that if you choose to
calculate invoices over the period
June 1 to June 30, the invoices/statements
will be dated July 1st. Therefore, when you
print the Accounts Receivable Report, be sure
to choose the 1st of the next month as the
desired print range.
From
Choose the beginning of a range to include when
printing the Accounts Receivable Report.
Normally when you print the Accounts Receivable Report,
the Date Range FROM and TO fields should both display
the same date. Statements bearing this date must exist in
your system, already generated.
To
Choose the end of a range to include when
printing Accounts Receivable Report.
Normally when you print the Accounts Receivable Report,
the Date Range FROM and TO fields should both display
the same date. Statements bearing this date must exist in
your system, already generated.
Help
Press this button for help on the Accounts Receivable Report
dialog and links to related topics.
Cancel
Selecting this will ignore any changes you
may have made and returns you to the
previous screen.
OK
Selecting this will begin the printing process
using the setting you have chosen.
Using Internal Reports
These reports are important for tracking financials accurately
and reconciling statements. They work well for basic simple
payments and occasional NSFs to accounts. More sophisticated
methods require custom reports to accommodate more complex
details. This can be accommodated.
Any of the internal reports may be replaced with your
own customized version. To make Collect! run your own custom
reports via the Print menu, Daily, Monthly, Analysis and Trust
reports, change the Start On to something other than INTERNAL,
depending on the particulars of your report, and place your own
report codes in the Report Body of the report.
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