Accounts Payable Report

The Accounts Payable Report prints a list of all Clients to whom the agency owes money, based on this month's invoices. This report should be printed after generating invoices at Month End. Normally when you print the Accounts Payable Report, the Date Range FROM and TO fields should both display the same date. Statements bearing this date must exist in your system, already generated using the Generate Statements option.

Print for all clients, or select a Client range or a billing period.

If you wish to print historical reports AND you are using the INTERNAL version of the report, select a Date range. (Statements within this date range must exist in your system, already generated.)

Printing an historical list of accounts receivable summaries may not give you the results that you expect.

The Accounts Receivable and Accounts Payable reports are simply summary reports listing invoice totals. These reports do not examine every transaction that has occurred over a date range. They use the summary totals from generated statements. The statement generating process reliably examines all requisite transactions. If your statements are correct, these financial summary reports will be accurate as well.

Accessing Accounts Payable Report

This report may be printed from two locations:

1. From the Main Menu, select the Month End option. Then select Payables Report to print the Accounts Payable Report.
2. Select Print from the top menu bar and then select Monthly Reports from the drop-down choices. Select Payables from the sub-menu to print the Accounts Payable Report.

Client #

WARNING: This field is only visible on the INTERNAL version of this report.

Select a range of Clients to include in your report.

Clients With Billing Period

WARNING: This field is only visible on the INTERNAL version of this report.

Select the billing period you wish to report on.

Date Range

Pick a range to cover in your report. Select the small calendar icon to display the calendar.

When you print invoices/statements please note that if you choose to calculate invoices over the period June 1 to June 30, the invoices/statements will be dated July 1st. Therefore, when you print the Accounts Payable Report, be sure to choose the 1st of the next month as the desired print range.

From

WARNING: This field is only visible on the INTERNAL version of this report.

Choose the beginning of a range to include when printing the Accounts Payable Report.

Normally when you print the Accounts Payable Report, the Date Range FROM and TO fields should both display the same date. Statements bearing this date must exist in your system, already generated.

To

Choose the end of a range to include when printing Accounts Payable Report.

Normally when you print the Accounts Payable Report, the Date Range FROM and TO fields should both display the same date. Statements bearing this date must exist in your system, already generated.

Help

Press this button for help on the Accounts Payable Report dialog and links to related topics.

Cancel

Selecting this will ignore any changes you may have made and returns you to the previous screen.

OK

Selecting this will begin the printing process using the setting you have chosen.

Using Internal Reports

These reports are important for tracking financials accurately and reconciling statements. They work well for basic simple payments and occasional NSFs to accounts. More sophisticated methods require custom reports to accommodate more complex details. This can be accommodated.

Any of the internal reports may be replaced with your own customized version. To make Collect! run your own custom reports via the Print menu, Daily, Monthly, Analysis and Trust reports, change the Start On to something other than INTERNAL, depending on the particulars of your report, and place your own report codes in the Report Body of the report.