How To Edit Reports Or Letters
This topic covers the basic steps necessary to modify
existing reports or letters in Collect!.
Requirements
- setup Company Details
- review help on Report Definition and Report Body
- examine sample reports for guidelines
- have a definite plan for your report
- study help topics related to your specific needs
- print sample reports and view the results
Editing Reports Or Letters In Collect!
Creating reports and letters begins with an
understanding of the basic codes used in the
report writer and knowledge of the steps taken
pull information from your database
records.
When you intend to make changes to one of
Collect!'s existing reports, you have to know
what the code in the report is doing. Print a
sample report and examine the results.
See Also:
- How To Print A Sample Report Or Letter
Beyond The Basics
Once you are familiar with the basics, you can extend
your use of the report writer to create your own reports
or letters. The possibilities are quite limitless! For this
reason, it is necessary to learn the basics and proceed
from there.
See Also:
- Report Definition
- Report Body
Examine The Pre-Defined Reports And Letters
Return to the pre-defined reports and samples
provided with Collect! whenever you need a
new report or letter.
Pull down the Print menu and choose Customize Printing,
Edit Report Templates. This will display the Report Definition list
with all the reports and letters that are within Collect.
Take time to examine several of these reports
and letters to get an idea of the way reports are designed.
Use the up and down arrows on your keyboard to
navigate through this list.
Copying A Report Or Letter
When you find a pre-defined report or letter that you would
like to use, make a copy of this report. To do this, make
sure the correct report or letter is highlighted.
1. Pull down the Edit menu and choose Copy, or use
the Ctrl-C key combination.
2. Next, Pull down the Edit menu and choose Paste, or
use Ctrl-V, to paste an identical copy of the report into the
Report Definition list.
3. Click on one of these copies to open the Report Definition
form for this report.
4. Click in the Name field and rename your copy of this report.
Now you can experiment freely with changes. If you are not
satisfied with the results, the original report or letter can be used to
restore the design.
See Also:
- Printable Field
- Printer Control Code
- Default Printer Codes
- Choose Report Item
5. Refer to help and How To topics for guidance and code
snippets. Also, find sample reports and letters in the Report Definition
list. You can copy code from these samples into your report. As
well, an extensive list of Report Samples is included with Collect!
See Also:
- Report Definition
- Report Body
- Choose Report Item
- How To Print A Sample Report Or Letter
Collect! Report Library
For many years, Comtech Systems has designed reports
in answer to the needs of its clients. This has resulted
in a large library of sample reports that are made available to
you. Besides the reports which ship with Collect!, many additional
report and letter samples can be viewed and downloaded from the
Member Center at www.collect.org.
If you wish to obtain a Membership which includes Technical
Support and access to the FREE samples on the Member Center,
contact 250-391-0466 and press 3 for Administration.
Custom Reports From Collect!
Collect! creates custom reports on request. You can send us
your requirements and we will contract to design a special report
for you.
Summary
The reports and letters shipped with Collect! handle many of the
basic requirements of your day to day business needs and
Month End process. You will find samples of all sorts of letters,
invoices, statements and reports that you can use as is or with
slight modification.
Don't change the codes in these reports or letters without
making a copy of the report and only change what you are sure of.
See Also
- Report Sample to view sample reports and letters
- Report Topics Index for a list of all report and letter topics
- How To Order Custom Reports
- How To Import A Report
- How to Export A Report
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