How To Setup Debtor Status Codes
This document discusses setting up Debtor Status Codes.
Requirements
- Setup Debtors
- Review Help on Status Codes
Overview
It is not difficult to create Debtor Status Codes. However,
in the beginning, you may not realize just how important
and useful these Status Codes are.
Debtor Status Codes give you an excellent means of
organizing your accounts. As well, they can be crucial to
proper importing of client data.
Batch processing and reports can use Debtor Status
Codes to organize and pull their information.
Use Status Codes To
* Filter data for reports
* Run batch processing procedures
* Give you fast access to information in searches
* Track account progress
Work In Progress
You can filter the To Do List to show contacts according
to Debtor Status Code. Keep this in mind when you create
status codes and you will be able to customize how you filter
contacts in your To Do List.
Creating A New Status Code
1. Pull down the System menu and choose
Contact Management Settings, Status Codes.
2. The Debtor Status form is displayed showing a list of all
Status Codes currently defined in your system.
Use descriptions that clearly explain what the
Debtor Status is for the particular code.
3. Press the New button at the bottom of the form to enter
a new Debtor Status Code.
The Debtor Status form that opens is very simple.
However, the codes you create can have far-reaching effects
as you work your accounts.
4. Choose a distinct three letter code for your Debtor Status
and a helpful Description. Click OK and your Code is added
to the list and can be accessed anywhere Debtor Status Codes
are used in Collect!
Keep The List Small And Meaningful
Create only the Debtor Codes that you need so that they
are manageable.
Give some thought to the creation of new codes so that
they serve a distinct purpose. You don't want to have two
or more Debtor Statuses that do almost the same thing!
Examine the Debtor Status Codes in Collect!'s
Demonstration database for examples.
Closed
The Debtor Status Code Closed (CLO) is used to mark
a Debtor as closed in your system. This DOES NOT REMOVE
the Debtor permanently from the Client record.
Debtor Status Codes are values that you set to
organize your accounts. How you deal Debtors according to
their status is determined by you when you design contact plans,
run batch processing routines and print reports.
See Also
- How To Batch Close Debtors by Status Code
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