Promise Contact Actions
Promise Contact Actions are contact plans used to
automatically manage promise contacts. The actions cover
all possible scenarios. A promise payment may be a full
payment, underpayment, overpayment, returned NSF
payment or broken promise. When a payment is received for
an account that has an active Promise, the amount and
date of the payment are evaluated to determine which
action to perform on the account.
Promise Contact Actions are set in the Payment Posting Options
form and are enabled when you switch ON 'Automatically
manage promises' in the same form.
Promise Contact Actions set in Payment Posting Options
The contact plans used for promises must be set up
beforehand or must exist already in your system.
They are shipped with Collect! and may be copied from
the Demonstration database.
Contact Plan list with Promise Contact Plans
Collect! ships with plans and settings in place to manage
promises automatically. We will explain how each plan
performs.
We will cover:
- Automatically Manage Promises
- Promise Full Payment
- Promise Underpayment
- Promise Overpayment
- Promise NSF Payment
- Promise Broken Payment
Automatically Manage Promises
This switch in the Payment Posting Options MUST be
enabled with a check mark to manage your promises,
whether or not you choose to use Promise Contact
Actions. By itself, when switched ON, the switch will
handle promises on accounts, as outlined below.
- Collect! will advance the promise Due Date on a repeating
promise when a full payment is posted to the account.
When the account is paid in full, the Promise Contact will
be marked Completed.
- Collect! will not advance the promise Due Date when an
underpayment is posted to the account, but will keep track
of how much more is needed to satisfy the
Promise.
- Collect! will advance the promise Due Date on a
repeating promise when an overpayment is posted to
the account.
- Collect! will roll back the Due Date and reactivate
the Promise, when an NSF check is posted to the
account.
If there are contact plan codes in the Promise Contact
Actions section, then additional steps will be taken
whenever an account has an active Promise.
Each of these steps is described below.
Promise Full Payment
The Promise Full Payment (PRF) plan will run when
a payment is posted that matches the Amount set in
the Promise contact for the account.
Promise Full Payment Actions
This plan writes a line to the debtor's Notes and queues
a letter confirming receipt of payment.
Even without a plan in this section, Collect! will
advance a repeating promise Due Date when a full
payment is posted to the account.
Promise Underpayment
The Promise Underpayment (PRU) plan will run when
a payment is posted that is LESS than the Amount
set in the Promise contact for the account.
Promise Underpayment Actions
This plan writes a line to the debtor's Notes and queues
a letter informing the debtor that the amount received
did not satisfy the Promise.
Even without a plan in this section, Collect! will
not advance the promise Due Date when an
underpayment is posted to the account, but will
keep track of how much more is needed to satisfy the
Promise.
Promise Overpayment
The Promise Overpayment (PRO) plan will run when
a payment is posted that is MORE than the Amount
set in the Promise contact for the account.
Promise Overpayment Actions
This plan writes a line to the debtor's Notes and queues
a letter confirming receipt of payment and informing the
debtor that the amount received more than satisfies the
Promise.
Even without a plan in this section, Collect! will
advance a repeating promise Due Date when an
overpayment is posted to the account. You can
set the 'Advance overpayments' switch in the
Promise contact if you wish to consider overpayments
as fulfilling future promises. By default, the
Promise Due Date always rolls forward only one Repeat
interval, regardless of the amount overpaid.
Promise NSF Payment
The Promise NSF Payment (PRN) plan will run when you
post a returned NSF payment on an account that has
a Promise.
Promise NSF Payment
This plan writes a line to the debtor's Notes, queues
a letter informing the debtor that the promise payment
has gone NSF, schedules a Review of the account and
changes the account's Status to NSF.
The Promise NSF Payment action also deletes
pending contacts on the account. This deletes the
Promise contact, effectively ending the Promise
agreement. You are prompted before the plan
deletes the contacts, so you may cancel that action.
If you do not want Collect! to delete the Promise contact,
you can switch ON "Do not autodelete" when you first set
up the Promise contact. The PRA - Promise Active plan
has this switch set to prevent autodeleting promises.
Even without a plan in this section, Collect! will
roll back the Due Date and reactivate the Promise, when
an NSF check is posted to the account.
Promise Broken
The Promise Broken (PRB) plan will run when you process
your broken promises using Batch Processing.
Promise Broken
This plan writes a line to the debtor's Notes, queues a letter
informing the debtor that they missed their promised payment,
schedules a Review of the account with a Delay of 14 days
and changes the account's Status to PRB.
To use this Promise Contact Action to manage
your broken promises, you must use Batch Processing.
Unlike the other plans, It does not run automatically.
To Run Promise Broken
1. Select Tools and then select Batch Processing from
the drop-down choices.
2. Ensure that ' Process automatic contacts previously scheduled'
is enabled with a dot in the radio button. Select NEXT.
3. Enable 'Selected contacts only' and switch ON 'Broken
promises' with a check mark. Select NEXT. Then select
START when you are ready to proceed.
4. Collect! will process your broken promises and display
results.
Results of Processing Broken Promises
5. If you go to an account with a broken promise, you will
see the changes that the plan made to the account.
The Status is changed and a line is written to Notes.
Debtor with Broken Promise
Viewing the Contact list for the account, we can see that
a letter and a review have also been scheduled. The review
is delayed 14 days to give the debtor time to respond to
the letter.
Contacts Scheduled for Broken Promise
You may want to handle broken promises differently.
This is easily managed by modifying the actions in
the Promise Broken plan to suit your needs.
Summary
Promise Contact Actions are contact plans that enable
you to perform custom actions as Collect! automatically
manages promises on your accounts. You can schedule
whatever events you need for full payment, underpayment,
overpayment, NSF payment and broken promises.
Any payment posted to an account with a Promise will
trigger one of the promise contact plans. Broken promises
are managed through Batch Processing.
Remember that whenever you use contact plans, you have
to be careful that you know every step the plans will take
on your accounts.
Other promise contact plans shipped with the Demonstration
database are Promise Activate (PRA) to start a Promise on
an account and Promise Review (PRR) to review an account
that has a Promise set up.
To print a coupon book when you start a Promise, you
may add a letter event to the PRA plan.
See Also
- Promise Contact Topics
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