Payment

The client Payment tab is used to store payments received from Clients as a result of your invoicing them for collection services rendered. The tab is located in the lower portion of the Client screen with the other subfile tabs ( Debtors, Invoices, Notes, Contacts, Attachments).

You may also post other charges to the Client's account, such as legal costs, collection fees, and other incidental charges as per your agreements with your clients. Charges to the client are applied by using a negative sign in front o f the amount to be charged, as this will add to their balance forwards for that remittance period.

Client Payment Screen

Payments are accurately reflected in your month end Statements/Ivoices.

The Payment is credited to the Client's account.

The Payment tab on the Client screen is NOT used for Debtor payments. To apply Payments from Debtors, use the Transaction tab on the Debtor screen. This can be accessed on a per debtor basis or via the menu path" Daily Administration\ Payments and Charges\Debtor Payments and Charges".

Client

This is the name of the Client for whom you are about to post this current payment or charge. If this is blank, press F2 OR click the drop-down arrow to pick from your Client list. If you are posting from the Payment Tab on a specific client screen, you should see the current Client's name already populated in this field.

Date

This field displays the date you received and deposited the payment. Press F2 OR click the calendar icon at the right of the field OR manually input the date. This date will be used when generating statements.

By default, the current date is displayed.

It is very important to NOT back-date a client payment into a month or other statement cycle that you have previously finalized by generating/printing your Statements and Checks for. The system has no way to include a new transaction line item into the accounting for a period if that period is already considered closed.

Amount

This field shows the amount of the Client payment or charge to the Client account. Please note positive entries are credits to the Client's account while negative entries are debits.

Description

This is a brief description of the payment or charge for your internal records.

Client Payments appear on statements prefixed with "Client Payments Processed".

Delete

This button is visible on the list of all Client payments. Selecting this button will delete the highlighted record from the database.

Edit

This button is visible on the list of all Client payments. Selecting this button will allow you to edit any data on an existing record.

New

This button is visible on the list of all Client payments. Selecting this button will save any data you have entered and create a new record.

Help

Press this button for help on the Payment screen and links to related topics.

Cancel

Selecting this button will ignore any data you have entered and return you to the previous screen.

OK

Selecting this button will save any data you have entered and return you to the previous screen.

<<

Selecting this button will take you back to another record.

>>

Selecting this button will take you forward to another record.

Importing Client Payments

As of version CV11.4.3, you can import and export Client Notes, Client Attachments, Client Contacts and Payments. This requires that you are licensed for the optional Import/Export module.

Sample import maps are shipped with Collect! and are available for download from the Member Center.

See Also

- Client Topics
- Import/Export Topics