Troubleshooting Batch Printing
Batch processing is a very stable and valuable
function of Collect! There are several steps you
can take to check out your setup, examine the
parts of the process and see if you can get
the results you expect when you batch print
your letters.
Please go through each step as described to complete
this test.
1. Sign out of Collect! back to your Desktop.
2. Sign back in and stop at the Main Menu.
3. Verify that the pieces are in place so that the print batch
can use them. To do this,
- Select Browse from top menu bar and select All Debtors
from the drop down choices. When the list of all debtors
is displayed, select a debtor that you know should have
a Letter contact.
- While looking at the Debtor record make sure that
the Address OK check box is checked and the debtor's
Mode is ACTIVE.
- Select the Contacts tab to view the list of all contacts
for this debtor. Look for a Letter contact in this list with "No"
in the Done column and select it to view the contact.
- Make sure the contact Due Date is today or earlier.
- Make sure the contact is In Progress.
- Pull down the pick list on the Description field and confirm
that the Letter Name is indeed in the list of all reports.
With all these confirmed, exit back to the Debtor. If there is
no contact for a letter, then create one for this test with all
the above criteria confirmed.
- Exit back to the Debtor and then back to the Main Menu.
4. Verify that the letter is set up properly to print in the batch. To do this,
- From the Main Menu, select Print from the top menu
bar and then select Edit Reports from the drop down choices.
You will see the list of all reports in the system.
- Select the report with the same name as the letter
chosen in the contact we just verified. This should open
the report definition for this letter.
- Verify that the Start On field is set to DEBTOR, CLIENT
or COSIGNER. Any and all reports that are to be
printed from the batch process MUST start on Debtor,
Client or Cosigner.
- Select the Options button at the bottom of the report
definition dialog to display the Report Options form. Make
sure the Destination is set to PRINTER. There are a few
other things that may need to be looked at, but this all that
is absolutely necessary to print a batch of letters. Press
F8 once everything is verified and exit back to the Main
Menu.
You have now verified all the necessary pieces. We would
expect to get at least one letter printed, the one that we
verified here. If it does work at least for this one that we
verified, then you would have to verify each and every other
debtor for whom a letter is not printing that should be.
You should be at the Main Menu with nothing else open, no
debtors or anything else.
1. Select the Daily Administration button
to display the Daily Administration form.
2. Select the Daily Batch Processes button to display the
Daily Batch Processing form.
3. Select the Scheduled Batch Letters button to display
a dialog asking to print reports or mailing labels.
4. Select Letters and the Batch Letters Options form will
display.
5. Verify that 'Prompt when there's a choice' is dotted.
6. Verify that the Start Date and End Date are in the
range of the Due Date on the contact we verified earlier.
7. Leaving everything else blank, select the Print button
on the lower right to display the Batch Letters report output
options and print destination.
8. Select the printer to print to and then select the Print
button at the lower right of this dialog. Follow the
prompts. When prompted to mark contacts done, please
select "No" until you are sure you are satisfied with the results
of the batch printing.
As a result of this test, you should have at least one letter
produced. With this proof of concept, you need to take the
steps outlined here and examine the other debtors to whom
you want to print a letter.
See Also
- Batch Processing
- Batch Letter Options
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