Load File Formats
The Load File Formats option, in the File, Import/Export,
Customize Import/Export submenu, enables you to bring
individual import maps into your currently loaded import
library. This is very useful for importing new maps that
may have been created for you by Collect! Member
Services, for instance.
Load File Formats Menu Option
Individual import maps, or File Format Specifications, from
one library, can be saved as *.XML files using the
Save File Formats option. Then you can use the
Load File Formats option to bring these maps into a
different import library.
How To Load File Formats
You must have at least one previously saved XML
import maps file created with the Save File Formats option
by yourself or perhaps by Collect! Member Services and
sent to you.
It is very easy to use the Load File Formats feature.
When you load a previously saved XML import map file,
Collect! will bring the maps into the currently
selected import library.
To ensure that you are loading into the correct library,
select File from the top menu bar and then select
Import/Export, Select Library from the options. Make
sure you have selected the Library you want to use.
Select the Import Library
Here is an example of the maps currently shipped in
the default Demo import library.
Import Maps in Demo Import Library
When you select the Load File Formats option from the
Customize Import/Export submenu, Collect! opens the
Load Import/ Export File Formats dialog enabling you
to select a previously saved XML import map file. You
can use the dialog to navigate to the directory where you
saved your files.
Load Import/Export File Formats Dialog
When you select OPEN, Collect! quickly reads the file you
selected and builds the import maps it contains. You can
view your currently loaded import library again and you will
see the new maps listed there ready for you to use.
Newly Loaded Import Maps Added to Library
It is recommended that you Update Definitions whenever
you load new maps into an import library. Select File from the
top menu bar and then select Import/Export, Update Definitions
from the choices presented to you.
Import Maps In List
You can easily load the new file formats into the exact
place of your choice in the list of import maps. Simply use
your spacebar to tag the import map right above where you
want the new maps to go. Then proceed with the steps to
load the file formats. The new maps will be right where you
want them.
Loading Into New Import Library
When you have created a brand new import library,
as detailed in the Help topic, Loading a New Import Library,
you can use the Load File Formats feature to populate
the library.
Be sure to Update Definitions for your brand
new library BEFORE you select Load File Formats
or the maps will not be loaded properly.
Collect! will give you a warning if you have not updated your
record and field definitions.
Prompt to Update Definitions
Here is an example where several maps, saved using the
Save File Formats feature, have been loaded into a previously
empty, new import library.
New Import Library with Loaded Import Maps
Summary
The Load File Formats option, enables you to bring individual
import maps into your currently loaded import library. This can
be your working import library or a new empty import library.
Individual import maps, or File Specifications, from one library,
can be saved as *.XML files using the Save File Formats
option. Then you can use the Load File Formats option to
bring these maps into a different import library. Using this
feature, you can combine import libraries, populate a newly
created library or bring custom import maps into the import
library you use most often in your daily operations.
See Also
- Save File Formats
- Import/Export Topics
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