How To Setup Reports And Letters
This document is meant to give you an introduction to
the predefined reports and letters in Collect!. Before you
begin to enter Clients and Debtors in your database, you
will want to have your basic letters and reports in place
so that you can assign them when scheduling contacts
and setting up processing routines.
Requirements
- Setup Company Details
Most reports and letters display your Company's
details as part of the standard format. If you have not setup
your Company Details, there will be no way for Collect! to
personalize reports and letters for your business.
Introduction
Collect! comes with a complete set of letters and reports.
A few reports are built-in (Internal) and cannot be modified by
the user, while letters and most reports may be modified. New
reports and letters can be added at any time.
Who May Edit Reports
Reports may typically be modified by the System Administrator
or Office Manager.
Report Library
All aspects of the reports, letters and printer control codes
are kept in a report library which consists of several files
beginning with d00_report.
Modifiable reports include:
Client/Debtor Listing
Client/Debtor History
Debtor Work Cards and Coupon Books
Statements
Client and Debtor Mailing Labels
Client Listing
Contact Plan Listing
And Many More
Fixed reports include:
Total Listings
Client Trust Summary
Debtor Trust Summary
Trust Account Summary
Daily Cash Report
New Business Report
Accounts Payable Report
Accounts Receivable Report
Client Analysis
Operator Analysis
Transaction Summary
Letters
Letters may be sent to debtors and to clients. These may be
modified by the user, and new ones can be added as necessary.
For each letter, there are actually two copies in the database,
one which can be printed on letterhead, and one which can be
printed on blank paper.
Letters And Reports
The Report Definitions list shows you all the reports in your
version of Collect! To view this list, pull down the Print menu
and choose Customize Printing, Edit Report Templates. This
list will give you an idea of the types of reports included in
Collect!'s Demonstration database. Any of these can be copied
into your Masterdb database.
There are also a variety of Report Samples that you can import into
your Masterdb database. Refer to Report Samples to view this list.
Printers
Collect! can print to whatever type of printer you have.
Dot matrix, laser jet and ink jet are all supported.
Pull down the Print menu and choose Settings,
Report and Printer Setup. Then choose your default print
method. This method can be over-ridden on the
Operator level or for a particular item that you choose
to print.
Printer Control Codes
Control codes control aspects such as font, bold,
double wide and so on. The control codes have been
set up so that regardless of which printer you choose
to print from, the letters and reports will print correctly.
Some reports will print in landscape mode on a laser,
while the same report when printed on a dot matrix will
print with a very small (20 characters per inch) font.
Reports Used By Collect!
Some reports and letters may be edited by the
user, but they are expected in the database and
are called by Collect! when it prints. You can change
the contents, but SHOULD NOT CHANGE THE NAMES
of the reports.
Statement and GStatement
Collect! uses these reports to when you
generate and print your monthly statements.
Client Acknowledgments:
Client Acknowledgment Header
Client Acknowledgment Body
Client Acknowledgment Footer
Client Acknowledgments is printed for each client who
has listed new business on the chosen day, The
header is printed first, then the body is printed for
each newly listed debtor, and then the footer.
Debtor Work Cards
Debtor Card
Debtor Card (8.5" Format)
Debtor Card (Preprinted)
Three debtor cards are provided with the system.
When you print a batch of debtor cards, the program
looks for the first report it finds with the name 'Debtor Card',
and uses that to print. If you want to use the 8.5" format,
or the preprinted card just cut the desired one and put it
before the other cards.
Client and Debtor Mailing Labels
Client Mailing Label
Debtor Mailing Label
These are also optionally printed when you print
client acknowledgments or debtor notice batches for the
day. The program looks in the report library for these
reports. They can be changed to suit different label formats.
Only vertical labels can be supported, not fancy
dot matrix ones.
To handle laser labels you have to print the labels to a file,
import that file into a word processor so that you can
manipulate the format, and then print the labels.
Graphics
Collect! is capable of printing graphics in your reports if they
are in BITMAP format.
Summary
There are basic elements common to most reports and
letters you will print. They are described briefly here to
get you started. Detailed information on particular topics
is available in help documents. You will find references to
How To topics throughout the help text.
Pull down the Help menu and choose How To
to locate a particular How To topic.
Please look through the pre-defined reports and letters.
You will find sample reports listed with code snippets
illustrating many report writing topics. As well, Collect!
ships with many report samples complete with code
and our web site always has new offerings.
See Also
- Report Sample to view sample reports and letters
- Report Topics Index for a list of all report and letter topics
- Report and Printer Setup
- How To Position Text And Graphics
- How To Design Reports and Letters
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