Payment Processing Form

The Payment Processing Form is a form where you can add or remove payment plans. It can be accessed via the "Pymt Form" button on the Debtor form or the "Payment Form" button on the Client form.

This module supports both payments to Debtors and to Clients. Debtors can have payment arrangements, but Clients can only make single payments.

Payment Processing Form

Existing Payment Plan

This area shows any existing payment plans on the account.

You can schedule multiple payment plans on each account. For example, monthly on the 5th of the month, and monthly on the 20th of the month.

Next Payment Date

This is the next schedule payment date for this payment plan.

Description

This is the description from the first post-dated transaction.

Amount

This is the amount of the next payment for this payment plan.

Delete

Click this button to delete this payment plan.

Deleting a payment plan will also delete all the associated EFT Notification Contacts. Reviews and Promises will be re-dated for today.

Submit Payment Plan

This allows you to create a new payment plan.

Payment Processor

This displays a list of configured Payment Processing Gateway that matches the accounts Currency. If the account's currency is set to O/S Default, then the Currency defined on the Company Detail form is used.

Payment Details

This displays a list of Payment Account Information records links to the account that match the Payment Type defined on the selected Payment Processing Gateway form.

If none exist, you can click "Add New Account" to create one.

Add a New Payment Account

Sec Code

This option only appears if the selected Payment Processor is a "check" type.

Select the applicable SEC code for processing the check payment.

PPD should be used for payment plans and CCD must be used if the banking information is for a Business Checking account.

First Payment Date

Select the first date of the payment plan.

The date cannot be more than 1 month into the future, and it cannot be in the past.

Frequency

Select the payment frequency for the payment plan.

Custom is not supported at this time.

Number Of Payments

This option only appears if the selected Frequency is not "No Repeat."

Enter the number of payments to process.

If you enter the Payment Amount and Frequency, and check the Apply Plan to Group, if applicable, then the system will display how many payments it will take to pay off the balance in the "Payments to Pay Off Balance" field.

Payment Amount

Enter the amount of the payment. If the Frequency is not set to No Repeat, then this will be the recurring payment amount.

Convenience Fee

This will display the calculated fee.

If a fee exists, and has a corresponding script, then a dialog box will appear with a script to read to the payee. After you click OK, you can click "View Script" if you want to view it again.

Fee Script

Waive Fee

Check this box if you are waiving fees for some reason.

Amount Owing

This displays the account's balance. If you check the "Apply Plan to Group" box, then this will display the group's Active balance.

The active group balance will include accounts that are suspended. If you do not want suspended accounts to be included, then you must check the "Exclude From Group Totals" box on the Group Member Setup form.

Payments To Pay Off Balance

This displays the number of payments to pay off the account. It simply divides the Amount Owing by the Payment Amount.

Apply To Group

This option only appears if this is a Debtor payment, the Debtor belongs to a Group, and the selected Payment Processor has the "Use Active Grp Owing For Recur" checked.

Check this box to use the Group's Active Owing to be applied to this payment plan.

WARNING: Payments to groups are currently paid by Listed Date, from oldest to newest, EXCEPT for the account that has the payment plan. To avoid the EFT Letters and Promise contacts from being deleted or marked done early due to a Paid in Full Contact Plan, the account with the payment plan is paid LAST. This is done rather than moving the EFT Notices to another group member because other group members may not have the correct or current Address, Email, or Texting number.

Notifications

The below options only appear if the applicable type is enabled on the EFT Notices Setup form.

Letter

Check this to create the Notification Contacts for Lettering.

Email

Check this to create the Notification Contacts for Emailing.

Text

Check this to create the Notification Contacts for Texting.

Receipts

The below options only appear if the applicable fields are populated on the Payment Processing Gateway form.

Letter

Enter a letter report to be used to send a printed letter to the Debtor.

The module will just create a Letter Contact on the account. You will need to run your batch letters to print the letter or submit to the Letter Service.

Email

Enter an email report to be used to send an email to the Debtor.

The module will just create a Letter Contact on the account. You will need to run your batch letters to email the letter.

Text

Enter an text report to be used to send a text to the Debtor.

The module will just create a Letter Contact on the account. You will need to run your batch letters to text the letter.

Submit

Clicking submit will submit the payment plan to Collect!. If the post was successful, you can go back to Collect! to view the created post-dated Transactions and the Contacts. If a payment is scheduled for today, it will process immediately.