How To Print Client Checks
Collect! allows you to print checks for your clients at month end or at any other time. You can
access this form by pulling down the Print menu found at the top of the main Collect! dialog.
Choose the Monthly Reports/Checks option. Or choose Month End in the Main Menu and pick the
Print Checks option.
Requirements
- DC Printing Only
- Your company banking information must be input into the report body of the Check and the GCheck
reports in the appropriately marked areas.
- Printer with Magnetic Ink Cartridge (recommended, but not necessary if the bank uses an optical
reader).
- Form #1000 form (can be purchased at most office supply stores), or online at a number of
different retailers.
Try https://www.versacheck.com and look for check
paper. You can also find these forms at your local office supply store.
Data will need to be entered as described below.
- The Company Details form must be properly filled out.
- Client form must be properly filled out.
- The invoice/statement you want to print must have already been generated.
- You must be printing via Device Context.
You must First Generate Statements before printing checks. When you print your checks, the
date range you print will be the statement date of the last statements you generated.
Checks will be printed only for those invoices/statements where a remittance is owed to the client
at the end of month.
These reports do not print to screen. If you attempt to print to screen for testing purposes,
you may get error messages. You will still be able to check your information, though.
If your checks are not centered appropriately, you will need to refer to the setup details
below to give the bank the ability to read the MICR numbers appropriately. It is very
important that these numbers are positioned correctly. Please refer to the sections at the
end of this document that deal with adjusting these numbers.
To access the Check Printing screen, select from the Top Menu: Print\Monthly Reports\Checks
FIELD DESCRIPTIONS
Clients with Billing Period
Select the billing period for which you wish to print checks. Leave blank for all.
Date Range
Pick a range to cover in your check printing. Click the small calendar icon to display the calendar.
When you print invoices/statements, please note that if you choose to calculate invoices
over the period June 1 to June 30, the invoices/statements will be dated July 1st. Therefore,
when you print the invoices/statements, be sure to choose the 1st of the next month as
the desired print range.
This feature is currently setup for U.S. checks. If you want to Print Canadian checks,
please phone Comtech Systems for information, as Canadian financial institutions have
different requirements.
From: Choose the beginning of a date range to include in this report.
To: Choose the end of a date range to include in this report.
Clients: Select a range of Clients to print checks for. Leave blank for all.
Help: Press this button for Help on the Print Checks dialog and Links to
related topics.
Cancel: Selecting this will ignore any changes you may have made and returns you
to the previous Screen.
OK: Selecting this will begin the printing process using the settings you have
chosen.
Setup Steps For Check And Gcheck
First, enter your company details in the report as described below.
- Pull down the Print Menu and choose Customize Printing, Edit Report Templates.
- Scroll through the Report Definitions to find Check, GCheck, or CCheck. Remember, you must
enter your company info into ALL reports.
- Click anywhere within the Report Body section when the Report Definition is displayed.
- The Report Body will be displayed.
- Enter your bank's name and address into the variables varbank, varBnkAdd and varBnkAdd2.
- Enter your bank's Transit (Routing) Number - into the variable tvarRoutingNum at the top of
the report body, it must be 9 numbers including dash or hyphen. No other alpha characters.
This number should be EXACTLY 9 characters -- including dash or hyphen and it MUST be entered.
- Enter your company's Account Number - into the variable tvarAccount. The formatting is Numbers
only and a (Dash or Hyphen) -- no other alpha characters to a MAXIMUM of 12 -- including any
dashes or hyphens.
- Locate the default line as follows:
@CHECK(23,10.5,759,306.2)
These are the dimensions of the check to be printed. If you find that you need to adjust the placement
of the transit number identifier, this is where an adjustment is made as follows.
Using the Form #1000 form, there is a small calibration box at the bottom of the check on the form.
The transit number identifier must line up within this box. This may need to be adjusted. If so,
you need only change the top line as described below.
MICR Font Adjustment
Collect! can print two different MICR fonts. If you find that the default font is not correct for
your needs, you will need to add ,1 to the @CHECK parameters to use the other
available font.
For Example:
Default is: @CHECK(23,10.5,759,306.2) For instance.
Adjust this to: @CHECK(23,10.5,759,306.2,1)
Notice the addition of the 1 parameter.
Transit Number Identifier Adjustment
To move the transit number identifier up or down, change the second value (in bold font below.
It will not be bold in the report writer).
For example, to move it down just a bit, you may modify the second value as follows.
@CHECK(23,15.5,759,306.2)
After you change it, test print and see how far it moved.
This value can be incremented by thousands of an inch. You will have to change and test until it
lines up properly.
To move the transit number identifier left or right, you can change the third value in parenthesis.
For example, to move it right just a bit, you may modify the third value as follows.
@CHECK(23,10.5,769,306.2)
When you change the positioning, you would again test print and see how far the MICR number has moved.
This value can be incremented to the thousands of an inch. You will have to change and test until
it lines up properly.
Test print on a blank piece of paper and hold it over the Form #1000 form to see where the
transit number identifier lines up. This will save the cost of printing on the check forms
directly for testing purposes.
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